How to protect word doc from editing how to#
How to protect word doc from editing software#

This allows everyone that receives the document to edit the content you selected. Once the text is selected, head back over to the вЂњRestrict EditingвЂќ pane and tick the вЂњEveryoneвЂќ checkbox under the вЂњExceptionsвЂќ section. If you have specific content in two separate sections that youвЂ™d like to keep open for editing, hold the Ctrl key while you click and drag to add them to your selection. Go ahead and select the text by clicking and dragging your mouse across the text. Whatever parts you donвЂ™t select will end up as read-only. When a document is marked as Final, then edited again, the original person who locked it is still shown as the author, while the other person will be saved as the one who last modified the document.Now, youвЂ™ll need to select the parts of the document for which you do want editing allowed.

If someone still wants to edit the document further, their actions will be recorded. The ultimate goal of this option is not to prevent anyone from editing the document but to tell readers that it is the recommended final version. When that button is clicked, they can then edit and resave the document. However, a reader can still make changes to the document if they click the Edit Anyway button. When someone opens the document, they will see a message at the top of the screen informing them of the fileвЂ™s status. By marking a document as Final, you disable typing, editing, and proofing capabilities and a message will appear to any reader that the document has been finalized. Word will inform you that the document is now final and will be saved.

Open File > Info > Protect Document and choose Mark as Final. Instead of using a digital signature, you can still mark the document as final in a more unofficial way. Anyone who opens the document will see the notice of your digital signature. Word explains that the document has been signed and marked as final and that if anyone tampers with it, the signatures become invalid. Your document is now digitally signed and made read-only. You may be asked to confirm the digital signature, then click OK. Fill out the necessary fields and click the Sign button.

How to protect word doc from editing how to#

Scroll down the page to learn how to add a digital signature.ДЄfter you have the digital ID, return to the Protect Document button and again click Add a Digital Signature. Then, click the вЂњAdd or remove a digital signature in Office filesвЂќ link. Try the links for the various providers to get a digital ID. Click Yes, and a Microsoft support page will pop up to help you find a digital ID. The first time you do this, Word flashes a message asking if you want to set up a digital signature. To create a digital signature, you'll need a signing certificate. This tells people who read your document that you and no one else signed it, indicating that you were the last person to revise and save it. To protect your document with a digital signature, open File > Info > Protect Document and select Add a Digital Signature. Click OK to close the Formatting Restrictions window. If you're not sure, leave these three settings unchecked. You can also check any of the three options under Formatting to allow AutoFormat to override formatting restrictions, block the ability to switch themes or schemes, and block the ability to switch QuickStyle Sets. If you're not sure which setting to pick, choose Recommended Minimum. You can keep that as is, change it to the Recommended Minimum, or change it to None. Click Settings to open a Formatting Restrictions pop-up window, which shows all style changes that are allowed by default. Here, you can give people permission to read your document, select what parts they can edit, and choose how they do it.Д¬heck the box next to вЂњLimit formatting to a selection of stylesвЂќ to prevent people from changing the formatting of your document. Your document then displays a Restrict Editing pane on the right-hand side of the document for formatting and editing restrictions. Click File > Info > Protect Document and select Restrict Editing. You can limit the ways in which your document can be edited.

How to protect word doc from editing software#

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